Configure Register for the Temporary VAT cut.

On 8^th June 2020 the UK Chancellor announced a temporary reduction in VAT from 20% to 5% for food, non-alcoholic drinks, accommodation and attractions. This will be in effect from 15 July 2020 to 12 January 2021.

Aside from creating and applying the new tax reduction, merchants may want to consider if they wish to pass this discount on to the customer in whole or part.

There are a number of ways to configure your Register to accommodate these changes, both on the Register client and via the web-portal. If you have a large number of products to change we would recommend using the web portal and using the export/import tools.

Key Steps Required

Creating the new Tax
Updating the tax applied to the appropriate products and optionally altering the selling price

Creating the new Tax

Create the new tax on the Web Portal.

From the Web Portal:

Login to the Web Portal (https://portal.smartvolution.com/)
Click Config
Click Taxes
Click New Tax
Enter the Name, Code (you can choose this), Tax Value and Tax Identifier (optional)
Click Save

Updating the Tax applied to Products

You can either update the tax applied to individual products from the Web Portal or if you have a lot of products to update, you may find this quicker using our export / import tools on the Web Portal.

Individually from the Web Portal:

Login to the Web Portal (https://portal.smartvolution.com/)
Click Stock
Click Products
Search for the appropriate product
Click the Edit (pen) icon
Untick the existing rate (likely Standard Rate 20%)
Tick the new rate
Check the selling price is what you wish or alter it.
Scroll down and click Save

In bulk from the Web Portal (Using Export / Imports)

Login to the Web Portal (https://portal.smartvolution.com/)
Click Stock
Click Products
Click Export
Click Export Product Records
Click Export and Download XLS when the file is ready
Open the downloaded spreadsheet
Save your spreadsheet with a new name
- Also keep the original sheet as you can re-use this to reset the pricing and Tax in Jan
Apply the following actions to the applicable products
- Change Import Record (column A) to Yes (for the products you wish to change)
- Update the Price (column M)
  - If the Sell Price is Inclusive of Tax (column N = Yes), this is the price the customer will pay for the product regardless of the applied Tax. You can lower the price if you want to pass any savings onto the customer.
- Update the Tax Code (column O)
Return to the Web Portal
Click Stock
Click Products
Click Import
Click Import Product Records
Click Press to select file
Select your new spreadsheet and click open
Click Import

Update your Registers

After you have finished making your changes, don’t forget to tap the Update Data button on the login screen on all your Register devices to receive the changes.

If you have any questions whilst completing the above processes, please check out our help tools within the Web Portal or contact your support provider whose details are available on both the Web Portal and Register Menu.